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10 Best Business Printers 2025 in the United States
#1
Winner
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 month Instant Ink trial included
The HP OfficeJet 8015e Wireless Color All-in-One Printer stands out as a solid choice for small businesses and home offices due to its robust feature set and user-friendly design. It delivers fast print speeds of up to 18 pages per minute (ppm) for black and 10 ppm for color, which is suitable for maintaining efficiency in a business environment. The print quality is commendable with a maximum resolution of 4800 x 1200 dpi for color prints, ensuring professional-looking documents. The printer also handles significant workloads with a duty cycle designed for moderate use, and the included 6 months of Instant Ink can be a cost-saver for high-volume printing needs. However, it's crucial to note that post the 6-month period, a subscription fee applies if you wish to continue using Instant Ink services.
Rating
9.9
Chosen by1,173
Print Speed
Print Quality
Connectivity Options
Most important from
10538 reviews
#2
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
The Brother DCP-L2640DW is a compact, monochrome laser printer designed specifically for small businesses. It combines printing, scanning, and copying functionalities within a small footprint. One of its standout features is its impressive print speed of up to 36 pages per minute, which is ideal for offices that require quick document production. Additionally, the printer supports efficient scanning with speeds up to 23.6 images per minute for black and white, and 7.9 for color, and includes a 50-page automatic document feeder to streamline multi-page tasks.
Rating
9.8
Print Speed
Print Quality
Connectivity Options
Most important from
1541 reviews
#3
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)
The HP Color LaserJet Pro MFP 3301fdw is a robust all-in-one color laser printer suitable for small to medium-sized office teams. It boasts a strong print speed of up to 26 pages per minute (ppm) for both black and color prints, which is ideal for busy office environments. The print quality is reliable with a maximum resolution of 600x600 DPI, delivering professional-looking documents and vivid colors, thanks to its TerraJet toner technology. One standout feature is its duty cycle that supports high-volume printing, making it dependable for demanding business operations. Connectivity options are diverse, including Wi-Fi, USB, and Ethernet, ensuring flexible integration into various office setups.
Rating
9.7
Print Quality
Connectivity Options
Most important from
4866 reviews
Top 10 Best Business Printers 2025 in the United States
#1
Winner
9.9 score
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 month Instant Ink trial included
HP OfficeJet 8015e Wireless Color All-in-One Printer, 6 month Instant Ink trial included
Print Speed: 18 ppm (black), 10 ppm (color)
Print Quality: 4800 x 1200 dpi (color)
Duty Cycle: moderate use
Connectivity Options: wireless, dual-band Wi-Fi, USB
Paper Handling: auto document feeder, duplex printing
Additional Features: 6 months Instant Ink, HP Smart App
Chosen by 1173 this week
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa
Print Speed: 36 ppm
Print Quality: 1200 x 1200 DPI
Connectivity Options: Wi-Fi, USB, Ethernet
Paper Handling: 250-sheet input, 50-page ADF
Additional Features: Auto-Duplex, Network-Ready, Energy Star
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, Fax, ADF, Duplex, Best-for-Office (499Q5F)
Print Speed: 26 ppm
Print Quality: 600x600 DPI
Duty Cycle: high-volume printing
Connectivity Options: Wi-Fi, USB, Ethernet
Paper Handling: 250-sheet input, 100-sheet output
Additional Features: scanning, copying, faxing, HP Smart app
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready
Print Speed: 33 ppm
Print Quality: 2400 x 600 dpi
Connectivity Options: wired, wireless, NFC
Paper Handling: 70-page duplex ADF
Additional Features: USB Host, 5.0" touchscreen, cloud print
Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White
Canon Color imageCLASS MF656Cdw - Wireless Duplex Laser Printer, All-in-One with Copier, Scanner, Fax, Auto Document Feeder, Mobile Ready, 3 Year Limited Warranty, 22 PPM, White
Print Speed: 22 ppm
Print Quality: 1200 x 1200 dpi
Duty Cycle: moderate use
Connectivity Options: Wi-Fi, Ethernet, USB
Paper Handling: 250-sheet cassette, 50-sheet feeder
Additional Features: auto-duplex, LCD screen, ENERGY STAR
Related Products
Up to 26% off
Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer with Mobile Device and Duplex Printing, Refresh Subscription and Works with Alexa
Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer with Mobile Device and Duplex Printing, Refresh Subscription and Works with Alexa
Print Speed: 17 ppm B&W, 9.5 ppm Color
Print Quality: Windows 6000x1200 dpi, Mac 3600x1200 dpi
Connectivity Options: Wi-Fi, USB, Ethernet
Paper Handling: 150-sheet tray, 20-page feeder, duplex
Additional Features: Alexa compatible, starter ink included
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Color Laser Printer, Scanner, Copier, Fax, Best-for-Office
Print Speed: 35 color pages/min
Print Quality: 600 x 600 DPI
Connectivity Options: USB, Ethernet, Wi-Fi
Paper Handling: 300-sheet input, 150-sheet output
Additional Features: All in One, Copy, Scan, Fax
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)
HP LaserJet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)
Print Speed: 35 pages per minute
Print Quality: 1200 x 1200 dpi
Duty Cycle: 5000 copies per month
Connectivity Options: USB, Ethernet, Wi-Fi, Bluetooth
Paper Handling: Auto-duplex, 250-sheet input
Additional Features: HP Wolf Security, Alexa, LCD touch
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Brother Color Laser Printer All-in-One with Scanner, Copier and Fax - Professional Wireless Business Printer with Auto Duplex and 250-Sheet Capacity for Small Office (MFC-L3720CDW)
Print Speed: 19 ppm
Print Quality: 2400 x 600 dpi
Connectivity Options: Wi-Fi, USB, Wi-Fi Direct
Paper Handling: 50-page ADF, 250-sheet tray
Additional Features: Auto-Duplex, Network-Ready, 3.5-inch touchscreen
#10
8.0 score
HP LaserJet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
HP LaserJet Pro MFP 4101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (2Z619F)
Print Speed: 42 pages per minute
Print Quality: 1200 x 1200
Connectivity Options: USB, Ethernet, Wi-Fi
Paper Handling: Input: 350 sheets, Output: 150 sheets
Additional Features: Auto Document Feeder, 2-sided printing, Copy
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Buying Guide for the Best Business Printers
Choosing the right business printer can significantly impact your office's productivity and efficiency. When selecting a printer, it's essential to consider the specific needs of your business, such as the volume of printing, the types of documents you print, and any additional features that might be beneficial. Here are some key specifications to consider when choosing a business printer and how to navigate them to find the best fit for your needs.Print SpeedPrint speed, measured in pages per minute (PPM), indicates how quickly a printer can produce documents. This spec is crucial for businesses with high printing demands, as faster print speeds can save time and improve productivity. Printers with speeds of 20-30 PPM are suitable for small to medium-sized offices, while those with speeds above 40 PPM are ideal for larger businesses with heavy printing needs. Consider your typical print volume and choose a printer that can handle your workload efficiently.
Print QualityPrint quality is determined by the printer's resolution, measured in dots per inch (DPI). Higher DPI values result in sharper and more detailed prints. For most business documents, a resolution of 600 x 600 DPI is sufficient. However, if your business requires high-quality prints for presentations or marketing materials, look for printers with resolutions of 1200 x 1200 DPI or higher. Assess the importance of print quality in your daily operations to determine the appropriate resolution for your needs.
Duty CycleThe duty cycle is the maximum number of pages a printer can handle per month without experiencing wear and tear. This spec is important for understanding the printer's durability and suitability for your business's printing volume. Printers with a duty cycle of up to 5,000 pages per month are suitable for small offices, while those with duty cycles of 20,000 pages or more are better for larger businesses with high printing demands. Estimate your monthly print volume and choose a printer with a duty cycle that exceeds this number to ensure longevity and reliability.
Connectivity OptionsConnectivity options determine how the printer can be accessed and used within your office. Common options include USB, Ethernet, Wi-Fi, and Bluetooth. Ethernet and Wi-Fi are essential for networked environments, allowing multiple users to print from different devices. USB connections are useful for direct printing from a single computer, while Bluetooth enables printing from mobile devices. Consider your office setup and the devices your employees use to select a printer with the appropriate connectivity options.
Paper HandlingPaper handling capabilities include the types and sizes of paper a printer can accommodate, as well as the capacity of its paper trays. This spec is important for ensuring the printer can handle your specific printing needs, such as printing on envelopes, labels, or different paper sizes. Look for printers with multiple paper trays and high-capacity input/output options if you frequently print large volumes or need to switch between different paper types. Assess your typical print jobs and choose a printer that can handle them efficiently.
Additional FeaturesAdditional features such as duplex printing (automatic double-sided printing), scanning, copying, and faxing can add significant value to a business printer. These features can streamline office workflows and reduce the need for multiple devices. If your business requires these functions, look for a multifunction printer (MFP) that combines printing, scanning, copying, and faxing in one device. Consider the specific tasks your office performs regularly and choose a printer with the features that will enhance productivity and convenience.